Accounts Payable Features

• Force or withhold payment of individual transactions, controlling the maximum payment amount, and/or excluding specific vendors
  
  
• Organize vendor records quickly and easily, and flag inactive records that are retained for historical reporting
  
  
• Create a new vendor and remit-to location when entering an invoice
  
  
• Drill down from the vendor’s transactions and payments in Vendor Activity to the originating transactions and payments
  
  
• Indicate vendors subject to 1099/CPRS reporting
  
  
• Drill down from General Ledger transaction history to Accounts Payable transactions and then to originating Purchase Orders transactions
  
  
• Import transactions from other applications
  
  
• Automatically distribute invoices to as many general ledger expense or asset accounts as you require by defining distribution sets
  
  
• Set up and schedule recurring payables for invoices paid on a regular basis and automatically remind staff to process recurring payables
  
  
• Calculate tax for vendor invoices or manually distribute tax
  
  
• Track, calculate and automatically retain a portion of an invoice to handle common billing practices in the construction industry
  
  
• Generate and print system checks for current payables and forced transactions with or without payments advices
  
  
• Prepay invoices that you have not yet received
  
  
• Automatically generate separate checks for each invoice or create summary checksReinstate invoices by reversing posted checks
  
  
• Print checks in English, French and Spanish
  
  
• Change discount percentages or amounts as required and establish standard payment selection criteria for creating check batches
  
  
• Keep details of all fully paid transactions and print them when needed
  
  
• Print a journal of the entries posted in each posting run, listing key pieces of information for tracking each detail

Standard Reports

Some of the reports included are: